Privacy Policy
1. PURPOSE
This privacy policy sets out how Advolis Orfis processes your personal data.
This privacy policy may be updated by Advolis Orfis, in particular to comply with any legislative, regulatory, judicial or technological developments. The date of the update shall be clearly displayed at the end of this privacy policy so that the user can regularly check for any new change. If there are any substantial changes, for example to the purposes for which data is used and your rights, you will be informed.
2. DATA CONTROLLER
The data controller is Advolis Orfis, a limited company with share capital of €6,037,360, whose registered office is 38, avenue de l’Opéra, 75002, Paris, France and is registered at the Paris Trade and Companies Registry under number: 841 991 391.
3. YOUR PERSONAL DATA
We may collect your personal data:
- when you contact us via our website’s contact form;
- when email contact is made about certain Advolis Orfis services and offers;
- when you subscribe to our newsletter;
- to send you a proposal for Advolis Orfis services;
- when you accept an Advolis Orfis proposal for services;
- when you contact our data protection officer;
- if you gave your consent when browsing the Advolis Orfis website, when we install cookies;
- to process orders.
4. LEGAL BASIS AND PURPOSE OF DATA PROCESSING
Your personal data is mainly processed for the following purposes:
| Purpose | Legal Basis |
| Managing and monitoring our services with clients and prospects | |
| Client relationship management Invitations to our events Invoicing, accounting and debt recoveryCompliance with legislation to prevent money-laundering, the financing of terrorism and corruption | Legitimate interestsLegitimate interestsLegal obligationLegal obligation |
| Opening client account and monitoring access on the website | Legitimate interests |
| Managing and monitoring prospects (B2B) | Legitimate interests |
| Marketing purposes | Legitimate interests |
| Via our website | |
| Responding to requests for further information | Legitimate interests |
| Subscribing and unsubscribing to our newsletter | Consent |
| Managing cookies: – Strictly necessary cookies, essential to make the website work- Performance cookies – Browser cookies | Legitimate interests and consent |
| Relationships with suppliers and service providers | |
| Managing commercial and financial relations with suppliers and service providers | Legitimate interests |
| Users’ rights | |
| Managing requests for access, rectification and to object | Legal obligation |
5. DATA PROTECTION OFFICER
Advolis Orfis has appointed a DPO who can be contacted:
By email: privacy@advolis-orfis.com.
By post: Advolis Orfis,
A l’attention du Délégué à la Protection des Données,
38, avenue de l’Opéra
75002 Paris, France
6. DATA RECIPIENTS
Advolis Orfis will transfer your personal data:
– only to the employees working on your project and those involved in its administration to communicate with you and monitor invoicing;
– to service providers working with Advolis Orfis on your project;
– to authorised third parties, including bailiffs, advisors and court officers.
7. RETENTION PERIODS
Your personal data is not stored for longer than strictly necessary to achieve the purpose for which it was collected and processed.
Retention periods are as follows:
| Purpose | Retention Period |
| Managing and monitoring our services with clients and prospects | |
| Client relationship management Invitations to our events Invoicing, accounting and debt recovery | 5 years from the date of last commercial contact and 10 years for accounting records |
| Compliance with legislation to prevent money-laundering, the financing of terrorism and corruption | Until legal and ethical obligations are fulfilled |
| Opening client account and monitoring access on the website | Throughout the commercial relationship |
| Managing and monitoring prospects (B2B) | 3 years from the end of the client relationship and 3 years from the last contact for prospects |
| Marketing purposes | |
| Via our website | |
| Responding to requests for further information | 1 year after the request has been processed |
| Subscribing and unsubscribing to our newsletter | Until you unsubscribe |
| Managing cookies: – Strictly necessary cookies, essential to make the website work- Performance cookies- Browser cookies | 6 months from installation [and consent] |
| Relationships with suppliers and service providers | |
| Managing commercial and financial relations with suppliers and service providers | 5 years from the date of last commercial contact |
| Users’ rights | |
| Managing requests for access, rectification and to object | 3 years after the request has been processed |
| To be completed if necessary |
8. YOUR DATA PROTECTION RIGHTS
You may exercise your right of access and your rights for rectification, object, erasure and data portability by emailing our DPO (privacy@advolis-orfis.com) or by writing to:
Advolis Orfis
Service DPO
38, avenue de l’Opéra – 75002 Paris
France
Advolis Orfis may ask for proof of identity.
Advolis Orfis undertakes to respond to your request for access, rectification, object or to any request for supplementary information within a reasonable time that shall not exceed 1 month from receipt of the request.
If you are unsatisfied, you have the right to submit a complaint to the French data protection authority:
Commission Nationale de l’Informatique et des Libertés (CNIL)
3 Place de Fontenoy
TSA 80715
75334 PARIS CEDEX 07, FRANCE
Tel: +33 (0)1 53 73 22 22
Updated: 27 April 2021